Effective Date: 15/02/2021
We are pleased about your interest in the Schaeffler Group USA, Inc. (including affiliated companies) and our products. The protection of your privacy when using our online offer is very important to us. If personal data is processed, we observe the applicable data protection laws. This Privacy Notice describes how we and our affiliates (collectively "Schaeffler") collect and process your personal information through our medias platform. By using medias, you are giving you consent to the practices described in this Privacy Notice.
I. General information about data processing
1. Scope and purpose of processing of personal data
In principle, we collect and use your personal data only insofar as it is necessary to provide a functional website as well as our content and services offered on the website. Your personal data is regularly collected and used only after your consent. An exception to this applies in cases where the processing of the data is permitted by law. You can choose not to provide certain information, but then you might not be able to access some of our services.
You can withdraw your consent at any time. Please remember that the withdrawal is only effective for the future. Processing based on consent before its withdrawal is not affected.
We do not knowingly collect personal information from children under the age of 13 without the consent of the child's parent or guardian.
3. Data erasure and retention period
We process and store your personal data for as long as this is necessary to satisfy the respective purpose. In addition, such storage may take place in order to comply with a legal obligation, or regulation. If the data is no longer necessary or if a retention period prescribed by the aforementioned laws has expired, your data will be erased on a regular basis.
4. Access to personal data within the Schaeffler Group and by third parties
Within the Schaeffler Group, those entities gain access to your data who require it as a part of “least privilege” (assignment of user rights to the lowest possible extent) and the “need-to-know” principle (knowledge of data only if necessary).
We may only transfer data to third parties outside the Schaeffler Group if this is necessary, if statutory provision so requires, if you have given your consent or if any commissioned processors have agreed to comply with the requirements of the GDPR and the BDSG.
Under these conditions, recipients of personal data may be: competent internal specialist departments and external service providers, if necessary.
6. IT security and links to third party websites
The Schaeffler Group uses technical and organizational security measures to protect your data that we manage against accidental or intentional destruction, manipulation, loss or access by unauthorized persons. These safeguards are constantly being revised in accordance with the respective new technical possibilities.
7. Obligation to provide personal data
While entering into a contract, you must provide the personal data that is necessary to establish, implement and terminate the contract and to satisfy the resulting duties or information that Schaeffler must collect due to legal requirements. Without this data no contract with Schaeffler can be concluded.
If we provide you with offers and services on this website that you can voluntarily use, there is no duty to provide your data to us, but without your personal data, you may not be able to use our offers and services.
8. “Profiling” and automated decision-making
We do not use fully automated decision-making. Schaeffler basically does not use “profiling”. If we use it in individual cases, we will inform you about this separately, if it is required by law and – if necessary - obtain your prior consent.
9. Sources of your personal data
We use data that we receive from you.
II. Data processing for the provision of the website and the creation of log files
By default, when you visit our website, our web servers obtain and collect the name of your Internet service provider, your IP address, the website from which you are visiting us, the websites you visit on our website, and the date and duration of the visit. This data is stored in the log files of our systems. However, the use of the IP address is limited to the technically necessary extent and is abbreviated and therefore used only anonymously, so that it is not possible to assign the IP address to a user. The data is not merged with personal data.
The temporary storage of the abbreviated IP address by our systems is technically necessary to display the website to your terminal device. Storage in log files is done to ensure the functionality of the website. Data is not being analysed for marketing purposes in this context.
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Therefore, there is no possibility for you as a user to object to such processing.
III. Data processing in respect of services offered on the website
On our website various services are offered, for the use of which we request personal data from you. In this context, it is always optional for you to provide us with personal data.
1. Registration for the use of the website
Parts of the website are access-protected.
Access to medias is also possible for all user without registration.
Free registration is required to use medias Plus. After registering, medias Plus users receive a welcome e-mail containing a link to confirm account creation. After clicking on this link, users are directed to their personal account page, where they can enter further data and set a password. The personal data entered by the user is stored by us.
Access to medias Business is available to Schaeffler customers. To use medias Business, a central administrator must be activated by us. The central administrator, in turn, can activate access to our website for employees (users) of his or her organization. By logging in using their personal log-in (personal e-mail address and password), users can use the website with their personal user profile.
For medias Business users, a welcome e-mail will be sent to the user’s e-mail address upon initial registration, which the user must use to change his or her initially created password. The user’s personal data (e-mail address) will be stored by us.
The activation and respective registration is necessary for the provision of the contents and services of the website. The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for the e-mail address provided to us when the personal user profile on our website is deleted or modified. We do not receive any other personal data of the user. The user has the option to delete his user profile at any time. The user can have the data stored about him/herself changed at any time. To do so, please go to the “Contact” section mentioned on the website.
2. Sending of offers
Within the scope of a medias plus membership you have the possibility to send request for offers to our dealers. Here, with your consent, your location will be localized to display the relevant dealers. In this context, we obtain your consent for the use of your data.
3. Order of goods
On this website the offered goods can be ordered. The ordering process is handled via our internally implemented ordering systems. Personal data is processed in such a way that the personal data of the user initiating the order (e-mail) is stored. Further personal data is not processed, but only the company data of the ordering customer stored with us is used.
The personal data of the ordering user is stored in our ordering systems together with the order information and it is deleted as soon as the legal retention periods have expired.
4. Use of our contact and request forms
The website has contact and request forms that can be used to contact us electronically.
To use the contact forms, you must fill mandatory information in the respective input mask marked by an asterisk (e.g. your e-mail address). All other information is optional for you. This personal data will be sent to a department of our company that is responsible for processing and stored in our systems. At the time of sending your message, the date and time of the entry will be saved. We will obtain your consent for processing of the data during the inquiry process.
The data filled in the input mask will be used exclusively to process your inquiry.
The data will be erased as soon as the communication process is completed.
You have the right withdraw your consent to the processing of personal data at any time to by sending an e-mail to email@example.com. In this case, all personal data stored as part of the contact will be deleted with effect for the future. Depending on the time of your withdrawal, we may not be able to answer your request.
5. Use of the Schaeffler Medias offers
On the website we offer the possibility to register for Schaeffler medias offers free of charge.
When you register for Medias Plus info service offers and give your corresponding consent, you will receive advertising and information (e.g. newsletter, invitations to trade fairs and events, information about products, services, offers and promotions including opinion polls and company news) of the Schaeffler Group, for example, by e-mail, telephone, SMS and/or instant messenger services, such as WhatsApp, to the contacts provided by you when registering for the Medias service offers via an input mask. In order to use the Medias services, you need to provide your e-mail address and other information marked as mandatory in the input mask, such as: name, company and telephone number. This data is being collected to send you the advertising and information. For this purpose, we may also engage third parties (service providers) with whom we have a data processing agreement and transfer your data to any of these third parties. After submitting the registration form, you will receive from us a confirmation e-mail to the e-mail address you provided. The registration will only take effect if you confirm it by clicking on the link in the e-mail.
The data will be erased as soon as it is no longer necessary for the purposes of its collection. Therefore, the data will be stored as long as the registration for the info service is active. You have the right to withdraw your consent to the processing of the personal data at any time by sending an e-mail to firstname.lastname@example.org or by clicking the “unsubscribe” link in received messages, with effect for the future, thereby deregistering from the info service. In this case, all personal data stored for communication will be erased. The withdrawal of consent does not affect the lawfulness of processing based on this consent before its withdrawal.
6. Creation of a user profile for individualized advertising and information
We want to provide you with individual offers. We would like to use the information about your user behaviour that you provide and generate automatically when you visit our website in order to create advertising tailored to you and your interests. For this purpose, we request your separate consent to the creation of a personalised user profile in the registering process and also in your Medias-Profile (personal data & password / company).
In the user profile, we store the personal data you have provided us while registering for medias Plus together with data about your movement on this website and/or in the information and advertising communication we have sent to you. Movement data is information about your user behaviour, e.g. which columns, articles and content you access on this website or in our newsletter, and at which time, including receipt and read confirmations of e-mails and newsletters.
We analyze this usage profile exclusively to send you individually customised information and advertising, provided that we have obtained your separate consent to the use of data for information and advertising purposes due to your registration for the “Schaeffler Medias”. For this purpose, we may also engage third parties (service providers) with whom we have a data processing agreement and transfer your data to any of such third parties.
The data will be erased as soon as it is no longer necessary in relation to the purposes of its collection. Therefore, data is being stored as long as your consent to data tracking is active. You have the right to withdraw your consent to the processing of personal data at any time by sending an e-mail to email@example.com or by clicking the “unsubscribe” link in received messages, with effect for the future, thereby deregistering from data tracking. In this case, all personal data stored for communication will be deleted. Withdrawing the consent does not affect the lawfulness of the processing based on this consent before its withdrawal.
7. Performance Dashboard
V. Your expectations as to privacy
If your personal data is being processed, we commit to the following:
Upon written request, you can obtain from us confirmation from us as to whether or not your personal data is being processed by us, and reasonable access to the information. When reasonable to do so, we will provide your personal data you provided to us in a structured, commonly used and machine-readable format.
If you believe the personal information processed by us inaccurate or incomplete, please advise us in writing and we will take reasonable steps to correct it.
Provided that the legal requirements are met, we will work with you to accommodate reasonable requests not to process your personal data in a manner inconsistent with your currently-effective consent.
You may request your personal data without undue delay, and we will take reasonable steps to erase this data if legally required to do so.
If you request correction, erasure, or restriction of processing, we may notify each recipient to whom the personal data have been disclosed of your request.
If you object at any time to the processing of your personal data for any reason, please contact the Data Protection Officer whose contact information appears, below.
VI. Name and contact details for privacy concerns
If you have any concern about privacy at Schaeffler, please contact us with a thorough description, and we will try to resolve it. As our business changes, our Privacy Notice will change accordingly.
This, current, Privacy Notice applies to all information that we have about you and your account. We will not materially change our privacy practices in a way that provides less protection to personal information previously collected without the consent of affected persons.
Data Protection Officer
Call: +49 9132 82-1476
Fax: +49 9132 82-5901